Managed month-end billing for commercial subcontractors
Every pay app out the door before cutoff.
I collect, check, and assemble the lien waivers and documents. You review and sign.
Free, 20 minutes, no obligation.
Free The pay app checklist
The 8 reasons GCs send pay apps back, with the fix for each.
Not ready to book? Get it as a PDF. Enter your work email and download it straight away.
Your billing month
30 daysIllustrative month — not client data. Cutoffs vary by GC.
The 0:54 version
Month-end, off your desk.
From the first text on day one to the waiver after you’re paid: what OpOrd does every month, and the one step left for you.
Read the script
- 0:00It’s the last week of the month.
- 0:02Six GCs. Fourteen lien waivers. One of you.
- 0:05One supplier’s waiver shows up late, and the GC holds your whole draw.
- 0:10The work is done. The money waits. You float payroll. Again.
- 0:13What if none of it was yours to chase?
- 0:16Meet OpOrd. We run month-end billing for commercial subcontractors.
- 0:21On day one, we text your project managers for their numbers, and request every waiver, on the right form.
- 0:27We follow up until each one is back, and check every date, amount, and signature.
- 0:32Then we build each GC’s package. You review it, and sign once, right from your phone.
- 0:37Submitted, days before cutoff.
- 0:39And when the money lands, I see it, and line up your unconditional waiver.
- 0:43No chasing. No scramble. Just complete packages, out the door before cutoff.
- 0:49OpOrd. Get the last week of the month back.
The problem
The last week of every month.
Each GC wants its own pay-app form, its own waiver requirements, its own portal, and its own cutoff. Nothing is standard.
Every vendor and sub-sub on the job owes a waiver — the right type, the right through-date, the right amount — and one is always late.
When it is, the GC holds the whole draw. The work is done. The money waits another cycle. You float payroll.
“We finished the work in June. It’s September. A $4,000 waiver from a supply house didn’t make cutoff, so the draw didn’t go.”
Illustrative example — not a client quote.
It isn’t just your office
Subcontractors are financing the job while the paperwork catches up.
Average wait from invoice to payment.
Of subcontractors floated payroll from their own pockets in the past year while waiting for payment.
Of subcontractors are consistently paid on time.
Sources: Siteline, The State of Subcontractor Billing in 2025 (opens in a new tab) (96 days, 5%) and in 2026 (opens in a new tab) (92%; May 2026 survey of 492 construction finance and operations professionals).
Free checklist
The 8 reasons GCs send pay apps back.
With the fix for each, and a GC cutoff table to fill in. Hand it to whoever does your billing.
What I take off your plate
The package, handled. The decisions, yours.
For the projects and GCs agreed up front, every month:
- Know who owes what. I track which vendors and sub-subs owe documents for each project and pay period.
- Request early, on the right form. The GC’s waiver form, the correct through-date, the correct amount — sent at the start of the period, not the end.
- Follow up until it arrives. A defined cadence, then a clear escalation to you for the vendors who need a phone call.
- Verify every returned document. Type, date, amount, and signature checked against what was requested — before it goes in the package.
- Assemble in each GC’s format. Pay app, waivers, and compliance documents in the order and form that GC’s portal expects.
- Hand you a signature-ready package. Before cutoff, with a short list of anything still outstanding and why.
You keep every decision. Nothing is signed, submitted, or waived without you.
One month, one project
What the month looks like once it runs.
Illustrative workflow — not client data.
How it works
Measure it. Fix one cycle. Then keep it running.
Step one
A free look
Email your AR aging report to [email protected] (a recent pay app works too). Within 48 hours you get a free Cash Snapshot: one page on what’s past due, with which GCs, and three fixes your office can make this month, with or without me.
Output: one page, free. No call, no obligation.
Step two
The first month
Start with one GC. I take its jobs through a full cycle and hand you each package ready for your signature two business days before that GC’s cutoff. You pay the per-job price, and if I miss, you get the month back.
Output: one clean cycle, on record.
Step three
Every month after
All your GCs, every month. I report against your baseline: days to package, kickbacks, and days to payment.
Output: month-end becomes a review, not a scramble.
Scope is set by active projects and GCs. Where documents come back as scans or phone photos, I use software that reads them and flags anything it isn’t sure about for me to check.
Price
Priced per job. Backed by a promise.
Design partners
$175 per job per month
For my first 3 firms.
List price
$250 per job per month
For every firm after my first 3.
- A job is one monthly package (pay app) for one GC project. A job with no pay app that month costs nothing.
- No minimum, and I never charge by the hour.
- More than 20 jobs a month? Ask me for a volume price.
My promise
If my mistake gets a package kicked back, that job’s month is free.
If a GC sends a package back because of my mistake, I fix it free and that job’s month is free. In your first month, if a package isn’t ready for your signature two business days before that GC’s cutoff, and I haven’t told you in writing what’s missing and why, you get the month back. Late PM numbers, documents you or the GC owe, an unavailable signer and portal outages don’t count.
You keep control
Useful help. Clear boundaries.
You sign.
Every waiver and pay app crosses your desk before it goes anywhere. I prepare; you approve.
Agreed access.
Which systems and documents I touch is defined in writing before I touch them. I never ask for your passwords.
Checked, not trusted.
Every returned document is verified against what was requested. No item goes in the package on assumption.
A clear exception path.
When a vendor won’t respond or a number doesn’t match, you get the facts with the case attached — not a mess to untangle.
OpOrd prepares billing packages. I don’t give lien-rights, notice-deadline, or legal advice, and I don’t handle disputes with GCs or vendors. Those stay with you and your attorney. How I protect your data.
Is this for you
Built for a specific kind of shop.
A good fit
- Commercial specialty subs — electrical, mechanical, plumbing, fire protection, drywall
- Billing 5–20 general contractors a month
- AIA-style pay apps with waiver packages
- An office of one or two handling billing alongside everything else
- A missed cutoff or a kicked-back package in the last year
Probably not
- Residential or time-and-materials-only work
- A single GC relationship
- A dedicated billing department that already runs clean
- Looking for lien-law or collections advice
About
Founder-led. Verification-first.
I’m John Vaughan, and I founded OpOrd. My background in engineering and operations shapes a simple approach to recurring work: understand the process, make responsibilities explicit, and verify every handoff. I run every engagement myself, which is why I take on a limited number at a time.
Questions
The things owners ask first.
Do you sign or submit anything for us?
I never sign for you. I prepare the package and hand it to you ready for signature. Once you’ve approved and signed, I submit it by email or through the GC’s portal, or send it to you to upload if the portal won’t let me in.
Do we need new software?
No. I work from your existing accounting or job-costing system and each GC’s forms and portals. If you already use a billing tool, I work alongside it.
Will you text our project managers and vendors?
Only people who have agreed to it. Your PMs and your vendors’ billing contacts opt in on the text messages page (or by texting START to (214) 974-3587), and anyone can reply STOP at any time. Anyone who hasn’t opted in hears from me another way, usually email.
Is this legal advice?
No. Lien rights, notice deadlines, and statutory waiver forms stay with your attorney. I prepare documents on the forms your GCs require; I don’t interpret lien law.
What does it cost?
$250 per job per month, or $175 for my first 3 firms, my design partners. A job is one monthly package (pay app) for one GC project, and a job with no pay app that month costs nothing. There’s no minimum, I never charge by the hour, and if you have more than 20 jobs a month, ask me for a volume price. The price and my promise in full.
What happens when a vendor never responds?
I exhaust the agreed follow-up cadence, then hand you a specific exception — vendor, project, document, amount, attempts made — so you can make one phone call instead of a week of them.
How do you handle our data?
Only people I’ve named can sign in to the billing desk, everything travels encrypted, bank access is read-only, and I never ask for your passwords. The details are on the security page.
Will this get us paid faster?
I don’t promise that, because GCs and owners control payment timing. What I commit to is the part that causes holds: complete packages, in the right format, before cutoff. I baseline your days-to-package, kickback rate, and days-to-payment at the start and report actuals against them.
Start here
Which GC held your last draw?
Tell me how many GCs you bill, what usually goes wrong, and when your next cutoff is. I’ll start by telling you straight whether it’s the right problem to fix.